NWT BADMINTON ASSOCIATION |
BYLAWS
1.
MEMBERSHIP 1.2.
Membership
fees shall be paid by November 1st of each year. 2.1.
The Board of Directors shall consist of the President of each member
club. 3.
EXECUTIVE COMMITTEE 3.1.
The
Executive Committee shall be elected by the Board and shall consist of the
following: PresidentImmediate
Past President Vice-President,
Officals Development Vice-President,
Player Development Vice-President,
Coaches Development Vice-President,
Competition Secretary-Treasurer 4.1.
The Board of Directors shall hold an Annual General Meeting for the
purpose of managing the affairs of the Association. 4.2.
Directors who are not Executive Committee Members shall assist the
Executive Committee when required with special assignments of the Association. 5.
DUTIES OF THE PRESIDENT AND VICE-PRESIDENT 5.1.
The President shall preside over all meetings of the Executive and Board
of Directors. In the absence of the President, a Vice-President or another
officer or board member shall be chosen to take his/her place. 5.2.
The President shall preside over and organize the smooth running of the
Association. 5.3.
The Vice-Presidents shall: 5.3.1.
Provide leadership to their respective portfolios 5.3.2.
Manage their programs within their assigned budgets 5.3.3.
Appoint sub-committees or individuals to perform program tasks 6.
DUTIES OF THE SECRETARY 6.1.
To record and maintain minutes of all meetings. 6.2.
To attend to all correspondence. 6.3.
To maintain communication with Badminton Canada and Sport North and to
disseminate information to members concerning the activities and programs of
these bodies. 6.4.
To keep all books and records open for members’ inspection at all
times. 7.
DUTIES OF THE TREASURER 7.1.
To receive all monies due to the Association. 7.2.
To pay all bills and settle all debts of the Association from Association
funds. 7.3.
To keep records of all money transactions and to keep custody of all
Association funds. 7.4.
To maintain and keep custody of all material items owned by the
Association. 7.5.
To keep a record of membership and to issue membership cards. 7.6.
To maintain the membership of the Association in Badminton Canada. 7.7.
To maintain the membership of the Association in Sport North. 7.8.
To pay any additional dues to Badminton Canada to maintain membership of
the Association’s certified coaches and officials. 8.
DUTIES OF THE IMMEDIATE PAST PRESIDENT 8.1.
To assist the Executive Committee with their respective duties when
required. 9.
REMUNERATION 9.1.
No Board member or officer of the Association shall receive remuneration
for service in any elected or appointed position unless a budget is submitted,
reviewed and specifically authorized by a motion of the Executive Committee
and/or at the AGM. 10.
ELEGIBILITY FOR ELECTION AND LENGTH OF TERM OF OFFICE 10.1.
Any person who is a current member in good standing of a member club is
eligible for election to the office of President, Vice President, or
Secretary/Treasurer. 10.2.
The President, Vice President and Secretary/Treasurer shall be elected at
the Annual General Meeting and shall remain in office for one year. Their term
of office may be renewed. 10.3.
Upon resignation of a member of the Executive Committee during his term
of office, the Executive Committee shall appoint a person to fill the vacancy
until the time of the next election. 11.
COMMITTEES AND APPOINTMENTS 11.1.
The Board of Directors may appoint such committees as from time to time
be required to carry out the affairs of the Association. 11.2.
The Board of Directors or the Executive Committee may appoint individuals
to attend any meetings where their experience, advice or expertise is required
to contribute to the business of the meeting. 11.3.
Appointments under 11.2 shall be made by the Chairman of the meeting with
the concurrence of those in attendance. 11.4.
The President shall be an ex-officio member of all committees. 12.
TIME FOR HOLDING MEETINGS 12.1.
An Annual General Meeting shall be held by the members no sooner than 30
days after the end of the fiscal year. 12.2.
Special General Meetings of the members shall be called at the discretion
of the President or upon request of any two Directors. 12.3.
Ordinary meetings of the members shall be called at the discretion of the
president. 12.4.
The Executive Committee shall meet regularly and at least three times per
year. 13.
NOTICE OF MEETINGS 13.1.
Notice OF ANY general or special meeting shall be given at least 30 days
prior to the date set for the meeting by the posting of notices setting forth
the time, place and business to be transacted at such meetings at conspicuous
points throughout the NWT. 14.
QUORUM 14.1.
A quorum for an Annual General Meeting or a Special General Meeting of
the members shall be at least three Executive Committee members and at least two
thirds of the presidents of member clubs with memberships of ten or more adults. 14.2.
A quorum for an Ordinary meeting of the members shall be at least two
executive committee members and at least a simple majority of the presidents of
member clubs with ten or more adults. 15.
WITHDRAWAL OF MEMBERSHIP 15.1.
Membership shall be considered withdrawn if a club or individual ceases
to pay the annual membership fees by the due date. 16. EXPULSION
FROM MEMBERSHIP AND MEMBER DISCIPLINE 16.1.
An
individual, for just and serious cause, may be expelled from membership by a
two-thirds majority vote of the Board of Directors, such vote to be ratified at
the next Annual General Meeting. 16.2.
A club,
for just and serious cause, may be expelled from membership only by a majority
vote of the member clubs at an Annual General Meeting. Actions leading to the
expulsion of a club shall be deemed solely the fault of that club’s executive
officers. Upon expulsion of a club, individual members of the club would
maintain membership in the Association and, upon the election of a new executive
for the club, that club’s membership will automatically be renewed. 16.3.
Executive
officers may be expelled from office by a two-thirds majority vote of the board
of directors. Other board members may only be expelled by their respective
clubs, under the terms of their own bylaws. 16.4.
Any
individual who breaches normal codes of behavior at any event or in any activity
under the sanction or jurisdiction of the Association may become subject to
disciplinary action taken by the Association. 16.5.
Upon
receipt of a report or complaint of misbehavior under 16.4, the Executive may
take immediate disciplinary action, strike committees, conduct hearings or take
any other action which it deems appropriate and necessary to redress the
situation, including the imposition of fines or the assessment of cash damage
payments. 16.6.
The
Association shall give full cooperation to Sport North in cases of misbehavior
by any Association member at any events or during activities sanctioned by or
under the jurisdiction of Sport North and where disciplinary measures are taken
by Sport North, including any action which in the operation of the Executive is
required under 16.5. 16.7.
The
Executive may delegate to coaches, managers or supervisors, the authority to
take immediate disciplinary action on-site at any event or in any activity under
their supervision to redress misbehavior by a member. Such action will be
reported to the Executive for ratification and further action if deemed
necessary. 16.8.
The
decisions of the Executive shall be final. If, in the opinion of the Executive,
there is any doubt over the jurisdictional right of the Association to take
action, the Executive may entertain an appeal and refer that appeal to Sport
North for consideration or dismissal. 17. FISCAL YEAR 17.1.
The Fiscal year of the Association shall be from July 1st to
June 30th. 18. DISPOSAL OF FUNDS AND BORROWING POWERS 18.2.
All disbursements from the trust bank account shall be made by cheques
signed by the President and the Treasurer or, in either of their absences, by
some other member of the Executive. 18.3.
The Board of Directors may, by majority vote, borrow funds for the
current operations of the Association but the total of such funds shall not, at
any time, exceed one half the Association’s revenues in the preceding year. 18.4.
The Board of Directors may, upon majority vote at a Special or Annual
General meeting, borrow funds for capital expenditures. 19. AUDITOR 19.1.
At every Annual General Meeting a balance sheet for the preceding year
shall be available for the inspection of members. 20. SEAL AND SIGNING AUTHORITY 20.1.
The seal of the Association shall consist of the word “SEAL” in a
circle formed by the words “Northwest Territories Badminton Association”. 20.2.
The seal shall be kept in the custody of the Secretary of the Association
and shall not be affixed to any instrument or document except by authority of a
resolution of the Executive Committee and in the presence of the Secretary and
at least one other member of the Executive Committee. 20.3.
The Secretary and at least one other member of the Executive shall have
authority to sign instruments or documents on behalf of the Association. 21. METHOD OF AMENDING THE CONSTITUTION AND BY-LAWS 21.1.
The Constitution shall only be amended by an extraordinary resolution
with the support of at least three-quarters of the total voting strength present
at an Annual General Meeting. 21.2.
By-laws shall only be amended by a majority vote at an Annual General
Meeting or by at least a three-quarter-majority vote at a Special General
Meeting. 21.3.
Notwithstanding the above, no charges shall have effect until they have
been registered by the Registrar of Societies. 22. VOTING MEMBERS AND VOTING STRENGTHS 22.1.
Voting members at all meetings of the Association shall be the President
of the Association and the President of every member club or his/her designated
alternate in attendance at the meeting. 22.2.
Each voting member is entitled to one vote. In addition, each club
President will be entitled to an additional vote for every 50 individual members
in his/her club. 22.3.
Proxy votes shall not be allowed. 22.4.
Members and clubs may participate, if possible, in Annual General
Meetings and Special Annual General Meetings via telephone or video-telephone,
if they are unable to attend in person. Voting
privileges shall be extended as though they were attending in person. 23. THE EXECUTIVE OF THE ASSOCIATION SHALL: 23.1.
Keep a register of all clubs in the NWT. 23.2.
Keep a register of all affiliated players in the NWT. 23.3.
Keep all non-affiliated clubs aware of Association activities. 23.4.
Keep a register of all officials and their level of certification. 23.5.
Keep a register of all coaches and their level of certification. 23.6.
Appoint the Association’s “Member Representative” to Badminton
Canada so the individual may cast the vote(s) allocated to the Association at
the Badminton Canada Annual General Meeting. 23.7.
Appoint two representatives to Sport North meetings, who must be members
of the Association. 23.8.
Arrange for the selection of players to attend Canadian National
Championships in cases where a specified number of players receive funding
assistance to attend. 23.9.
Arrange for the conduct of trials and/or selection of teams to represent
the NWT in the Arctic Winter Games. 23.10.
Arrange for the conduct of trials and/or selection of teams to represent
the NWT in the Canada Games. 23.11.
Work in liaison with Sport North in the planning of transportation, use
of facilities, etc. for any activities associated with regional and territorial
competitions for Arctic Winter Games and Canada Games not governed by the
by-laws of the Association. 23.12.
Take a continuing responsibility for the growth of members by: a)
offering
clinics and other training opportunities for players, coaches and officials b)
encouraging
and supporting club growth c)
publicity
and personal contact d)
fund
raising 24. REGULATIONS 24.1.
The Association may make regulations governing its activities. Such
regulations shall be made and
approved by majority vote at an Annual General Meeting. 24.2.
Notwithstanding 24.1 the Executive may make urgent changes to any
regulation between meeting provided notice is given to all members with reasons
for the changes. The changes shall only remain in effect until the next meeting. 25. FUND RAISING 25.1.
The Association shall maintain such fund-raising ventures, as it deems
appropriate and profitable. 25.2.
The Association shall sign all documents, obtain such licences and enter
into any agreements required to establish and operate any fund-raising venture
under its control. 25.3.
All profits earned shall become part of the assets of the Association. 25.4.
The association may obtain the services of managers to operate its
fund-raising ventures in a manner appropriate to the aims and objectives of a
non-profit society. 25.5.
Managers shall report to and take direction from the Executive through
the President. 25.6.
Notwithstanding 25.5 the manager shall make such day to day decisions and
judgments as would normally be required in the operation of an efficient
fund-raising venture. 25.7.
The Manager shall prepare financial statements for the fund-raising
venture as and when requested by the Executive and shall prepare a full
financial statement at the end of each fiscal year. 25.8.
The Executive shall present financial statements for all fund-raising
ventures to the Annual General Meeting. Such financial statements shall be added
to the complete financial statement of the Association. 25.9.
The Executive may close temporarily to permanently any fund-raising
venture maintained by the Association at any time and shall report the reasons
for such closures at the next Annual General Meeting. This
Constitution and these Bylaws have been approved at the Annual Meeting of
members. _________________
_________________ Date
Date Secretary-Treasurer
President
Last updated July 20, 2005 04:19 PM
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